Unstructured information growth is one of the most persistent challenges facing records and information governance professionals. Shared drives accumulate decades of redundant, obsolete, and trivial (ROT) content, while sensitive data such as PII often remains hidden and unmanaged.

This case study highlights how the Trinity River Authority of Texas (TRA) addressed more than 50 years of unmanaged records across legal, finance, operations, and board documentation.

With approximately 4 terabytes of unstructured content spread across shared drives and growing SharePoint use, TRA recognized the need to establish visibility and defensible action before migrating into a modern records management platform.

In this case study, you will learn how TRA:

• Identified ROT across departments

• Discovered sensitive information, including PII

• Addressed duplicates and obsolete content

• Established a defensible baseline ahead of audits and migration

• Reduced storage bloat while improving records stewardship

Using Gimmal Discover, TRA achieved measurable cleanup results, with some repositories seeing over 79% of content eliminated through defensible disposal.

This is a practical example for ARMA members seeking to reduce risk, improve governance, and modernize records management.

Complete the form to download the case study and learn how organizations are reducing ROT and strengthening information governance.